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(i)

the particulars of its organization, functions and duties;

The Embassy of India, Warsaw, functions under the supervision of the Ambassador and is concurrently accredited to the Republic of Lithuania. As such it discharges the following functions:-

Bilateral and Multilateral Political Relations;
Commercial and Economic Relations;
Visa and Consular matters; and
Culture, Education and Information

The Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

(ii)

the powers and duties of its officers and employees;

General Administrative powers are derived from Indian Foreign Service Rules, as amended by the Ministry of External Affairs from time to time. Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Other powers are derived from the Passport Act of India. The Officers of the Embassy function under the guidance and supervision of the Ambassador.

(iii)

the procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken under the supervision of the Ambassador ,as directed by the Ministry of External Affairs from time to time.

(iv)

the norms set by it for the discharge of its functions;

Norms are specified by the Ministry of External Affairs

(v)

the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

Indian Foreign Service (Pay, Leave, Compensatory Allowances and other Conditions of Service) Rules and Annexures; Financial Powers of Government of India’s Representatives abroad Rules Passport Act; Manual on Office Procedure; Other Central Government Rules and Manuals published by Central Government.

(vi)

a statement of the categories of documents that are held by it or under its control;

The Embassy maintains files pertaining to Bilateral and Multilateral Political, Economic and Commercial, Cultural, Education and Information Relations. In addition, it discharges consular and visa functions as laid down by Ministry of External Affairs in the Consular Manual and Visa Manual, respectively. 

(vii)

the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The Embassy does not consult the public in respect of policy formulation etc. However, for interaction with the public on consular and visa matters, a Suggestion and Complaint Box has been installed in the Consular Visitors Room in the Embassy. Besides, members of the public send their suggestions through electronic mode as well.


Not applicable.



(viii)

a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

(ix)

a directory of its officers and employees;

Please see Annexure-I

(x)

the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annexure-II

(xi)

the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Embassy functions within the budgetary allocation made by the Ministry of External Affairs. Please see Annexure-III

(xii)

the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Not applicable.

(xiii)

particulars of recipients of concessions, permits or authorizations granted by it;

Not applicable.

(xiv)

details in respect of the information, available to or held by it, reduced in an electronic form;

All the requisite information regarding the functioning of the Embassy is available on its website: http://www.indianembassywarsaw.in/. The Embassy also disseminates relevant information to the Polish citizens regarding India, its people and culture in the form of CDs and DVDs, facebook posts, pamphlets, brochures etc. which are freely made available to the public. 

(xv)

the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

Reading Room/Library

(xvi)

the names, designations and other particulars of the Public Information Officers;

Public Information officer:-
Mr. Shabu K George
Attache
Tel: + 48-22-5400004
Fax : + 48-22-5400001/2
E-mail: amboffice.warsaw@mea.gov.in

Appellate Authority:-
Mr. A.S. Takhi

Head of Chancery
Tel: +48-22-5400005
Fax :+48-22-5400001/2
E-mail: hoc.warsaw@mea.gov.in

(xvii)

such other information as may be prescribed and thereafter update these publications every year;

The Embassy’s website: http://www.indianembassywarsaw.in/ has relevant information which is updated on a regular basis.